New

• Submitter merge fields available within an Applications In-Tray Title and Subtitle.

Fixed

• Payments not appearing in Purchase Grid if no workflow exists.
• Optimised reporting engine.
• Optimised  system-wide performance.
• Optimised maintenance routine.

Global

Fixed

• Employee Number and Level not updating during manual user file upload.

Custom Form Template

Fixed

• Hard Error caused when nominating a User Selection Field in Section Permissions.

Non-Compliance

New

• Header Filtering in Non-Compliance advanced metadata tables.
• Reporting Periods Start and End Date Label Changes
• Ability to close open reporting period by bulk.

Custom Form Templates

Fixed

• Contact Field Type’s Help Text not displaying.

Non-Compliance Survey

New

• Additional settings to allow for the Non-Compliance within the Table to show the status of the intances or hide it.

Global

Fixed

• Employee Number and Level Not displaying true value in user export and import logs.
• Hard Error cause if Contact Phone Number was too long.
• Multiple User Meta Data fields causing hard errors when input values are too long.

Non-Compliances

New

• Non-Compliance Category Codes (Unique Identifers) are mandatory.

Entertainment

Fixed

• Fixed reminders being sent to original spending approver when application is in reconcilation status.

Global

Fix

• Lookup’s render area is now dynamic to the options presented.

New

• Risk Rating Field’s Consequence and Likelihood now have individual reporting fields.

Reporting Permissions

Fix

• Permission isn’t visible by default if End Date has lapsed.

Custom Form Templates

Fix

• Previous authority validation failing if authority no longer has required spending limit.

Non-Compliance

New

• Non-Compliance Advanced Meta Data is now available in the report builder for submitted Non-Compliances.

Custom Forms

Fixed

• Help text not appearing for specific Lookup fields under specific scenarios

New

• Exporting and Importing Custom Form Templates includes saved Reports.

• Unique Identifiers can now be generated for a form as a founding step to the development of ‘States’ to Form Templates.

Reporting

New

• API Key Generation and Management to provide a method for Data Analytics Tools such as PowerBI to pull data from reports minutes

Custom Forms

New

• Addition of the viewers role, notification template used, Validation messages and further explicit logging.
• Custom Form query optimisations to improve form loading time.

Fixed

• Copied Forms lose Authority Fields linkage to Authorities.

Reporting

Fixed

• Blank expenditure and payment fields in Report Builder.

Import and Export
New

• Options when import a user and organisation file to reset organisations using the data in the file or only update the changes.

Custom Forms

New

• Authority Popup Modal Title changed.

Fixed

• Fixed Authority field type using Authority’s Name instead of Label.

Non-Compliance

New

• Reporting Periods have been moved out of the Settings tab and into their own Tab.
• Deleted Reasons have been moved out of the Settings tab and into their own Tab.
• Non-Compliance Survey settings within the Non-Compliance module have been moved out of the Settings tab and into their own Tab.
• Deprecated Settings have been moved to the bottom of the settings page.
• The non-Compliance Settings’ help text has been reworded (where applicable) to clarify their function.
• Introduction of the Advanced Configuration for the Non-Compliance Module.
• Ability to Export Non-Compliance Taxonomies into an Excel Format.
• Ability to Import new and amended Non-Compliance Taxonomies into the Non-Compliance Module using an accepted excel format.
• Additional Tab in the Non-Compliance Settings to show import logs associated with the new import function.
• Additional fields within the Advanced Configuration to allow the collection of Review Cycles, Control, Monitoring Events, and Monitoring Stakeholder.
• Additional fields that provide linkages between individual lookup lists.

Fixed

• When N/A responses are selected after a defined non-compliance response, the N/A counts as an instance.

Surveys

Fixed

• Delete Popup warning’s incorrect participant count fixed. 
• Non-Compliance Category appearing on Assurance Surveys and General Surveys.
• Conditionality or pre-requisites displays are re-worked to be more explicit in the Survey Admin view.

Accountable Forms

New

• Accountable Forms DAtasets are not available in the Report Builder. 
• Pending Action Form Transfers can now be undone or retrieved by Registry Owner.
• Register Owner and Checking Officer’s identification split between Login and Name on Master registry list.
• Additional Last Issued date on Master Registry list.
• Location search method changed to ‘contains’ by default.
• Location and Organisation Unit now concatenated under Registry Title.

Global

New

• Multi-Factor Authentication layer available to be switched on for Users authenticating outside a Single Sign-on method.

Fixed

• Fixed the User Interface issue with the actions button on the User Import screen when the view doesn’t below to configuration group.

Custom Forms

New

• Ability to have an under caption help text and a tooltip for a field, including Custom Fields in other modules.
• Complex Fields such as Contact, Payment Manager, and Expenditure Grid now have Help options.
• Authorities with a single user will automatically be selected in an authority user selection field.
• Numerical Field Configuration re-organised to be more intuitive.
• Numerical Field Configurations improvements on validations and error messaging.

Fixed

• Fixed Section title not being visible when a section is empty.
• Fixed Reporting Permissions taking priority over Section Permissions within a form. 

Group

Fixed

• Added missing Member Criteria label in the group configuration screen.

Reporting

Fixed

• Fixed missing requirement column on Non-Compliance Report export.

Authorities

New

• New Authorities accordion will be expanded and centred on user interface after initial creation.

User Management

Fixed

• Fixed incorrect user count in warning message during manual import preview.
• Fixed error being generated when attempting to delete a user connected as a Finance Officer.

Global

New

• Create Application button added to in-trays of modules related to applications or records.
• Create Application button can be re-labelled based on the Custom Form Application Label naming convention.
• Additional Improvements on Printing output of a Custom Form.
• Move Add button outside of the input boxes when multiple file input boxes appear.
• Add validation on User Edit Screen for the Cost Code field.
• Ability to Deselect and Reselect search criteria.

Fixed

• Fixed Missing Classification/Level tab in System Settings.

Global

New
– A verbose warning when uploading users that exceed the number of allowed users.
– Ability to rename the Classification and AGS Number attributes throughout LighthouseGRC Limited including Groups, Merge Fields and User Management input fields.
– User and Organisation Structure Data Source Logs are now seperate files.

Fixed
– Go To Item email button has had its width restored.

Reporting Permissions

New
– Ability to provide a user or group reporting permissions for a Non-Compliance category or sub-category.

Non-Compliance

New
– Ability to create Custom Fields within the new ‘Category’ section.
– Replaced Vendor box with a Custom Field Section.
– Ability to utilise conditionality within Non-Compliance Custom Fields.
– Included all Custom Field Types that are not related to a module as options, that can be added as Custom Fields.

Entertainment

Fixed
– Fixed Attendees summation field not operating accurately.
– Fixed Error Messaging typo.

Custom Form Templates

New
– Ability to customise the New Application label for a form on the Tile Dashboard.

Fixed
– Removed the default inclusion of Payment and Expenditure columns in all default Custom Form Reports.

Global

• Fixed the fatal error generated when a non-group is saved in particular group inputs.
• Fixed the loss of conditionality when exporting and importing a custom form.

Non-Compliance

• Ability to configure Non-Compliance Responses on a question level which includes the ability to use the system default.
  

Accountable Forms

• Introduction of an Open Date in the Accountable Forms Registers Grid, also available in the Export. 

Global

• “Go To Item” email button left and right padding fixed.
• Compress View button length to accommodate the icon.
• Changed ‘Required’ text to red to match best practices.
• Additional standardisation coverage on Tooltips and Help popups.
• Table headers background change to make headings more obvious.
• Fixed height for large Lookup lists.
• Adding Filename Validation and replacement for illegal characters in an uploaded filename.
• Menu structural changes to accommodate more menu items if required.
• Ability to change default currency from AUD to other common currencies throughout LighthouseGRC Limited.

Custom Forms

• Configurable screen’s Note field text change to Black to match contrast best practices.
• Fixed error caused by clicking on authority with special characters in name within the authority edit field of custom forms.
• Fixed validation issue when a Note Field only contained a video or image.
• Numeric Custom Form Field now has a Percentage (%) mask.
• Fixed issue of Inserting Video into Note field not rendering video due to parsing issue.
• Custom Form application inbox titles and sub-titles change retroactively.
• Added Option to include completed applications in Custom Forms Event-based notifications.
• Introduction Placeholder functionality for Short and Long texts to match form creation best practices.
• Changes to the Long Text field character limit counter to make the remaining characters more visible.
• Additional functionality to Custom Form Templates to schedule Form creation and application allocations, using once-off or recurring schedules.

Non-Compliance

• Added additional validation to stop the ability to submit a non-compliance for a category outside its effective date.

Payment Manager

• Removed the additional Add Payment button.

Entertainment

• Addition of a total attendee’s field that calculates the total attendees from the attendees’ group number fields.

User Import / Export

• Introducing Azure Active Directory integration to import users from Azure as a data source.

Custom Forms

• New function to set the conditionality to be based on a Classification.
• Fixed the error that occurred when attempting to delete a form that has been linked through a form reference.

Non-Compliance

• Fixed default ‘how did this occur’ text duplicated on submission of non-compliance.

User Import

• Fixed empty cells in user import crashing importer.

Non-Compliance

• • Fixed – The default Non-Compliance Lookup list item re-applying after submission.
  • Fixed – Non-Compliance categories with collapse successive questions settings cause identified non-compliance to be not considered.

Reporting 

• • The Form application reference number now appears hyperlinked within the Reporting Dashboard.

Non-Compliance Survey

• Made it mandatory to identify at least one non-compliance before submitting a survey
• Can now configure the visibility of the ‘Allocate’ button
• Can now configure the visibility of the ‘Escalate Email’ button
• Can now configure where the ‘Corrective Actions’ field appears
• Can now allow hierarchical categories
• Can now allow multiple processing teams to be allocated via categories
• The ‘View as Report’ link has been included in survey questions to open a new tab showing each non-compliance in more detail
• Old/pre-existing reports can now report against categories in non-compliance
• Can now select ‘All Categories’ in ‘Survey Management’ to include all non-compliance categories for a section
• Can now jump straight to the ‘non-compliance detail report’ from the survey grid view
• The text in the survey grid has been updated
• Can allow survey admins to select non-compliances from all categories, or none at all
• The ‘Number of Instances’ field has been updated to include:
  • Numeric characters only
  • No negative values
  • A configurable maximum value.

Custom Forms

• Fixed issue whereby users could submit to next authority without selecting a user or group for that authority
• Fixed issue whereby applications returned to a previous authority (not draft) were incorrectly showing as “Pending Submission”

Custom Forms

• Fixed issue whereby the return option was at times incorrectly unavailable

PIPE (New Module)

• Pipe interrogates data source (e.g. your finance system) and creates potential non-compliance reports based on the rules you choose to apply

Custom Forms

• Can now send notifications based on yes/no or lookup responses

Surveys

• Can now import/export surveys

System

• Can now import/export lookups
• Can now import/export groups

Custom Forms

• Fixed issue in settings where certain notification recipient role types weren’t displaying in the grid
• When including an item grid, can now select the type
• Can now add and/or link item types in forms
• Submit confirmation messages and authority search dialog now show the custom label for the authority specific to the form type
• Fixed issue where reminders based on complex notification parameters sometimes weren’t sending
• Fixed issue where contacts weren’t being deleted upon save

Items

• Now includes all normal field types (e.g. lookup lists, classifications, GL codes, cost centres etc)
• Can now choose to hide item types from dashboard
• Can now hide the “Roles” section
• Can now inherit permissions from associated custom forms

Non-Compliance

• Now includes pending non-compliances in the history list
• No longer insists on entering instance counts when not applicable

Surveys

• Fixed issue whereby new short/long text input fields couldn’t be specified as longer than 100 characters
• Fixed issue where it wasn’t updating non-compliance category and question options upon save
• Questions now run all the way to the right of the page

Custom Reports

• Can now report on all authority elements (e.g. label, outcome, dates, etc) in custom form reports
• Fixed issue where inactive form types would display empty reports in custom form reports
• Fixed issue where using column header overrides would occasionally give a hard error
• Reports no longer include HTML code when exported
• Now includes all circumstances and costs in FYC reports

System

• Optimised Organisation Structure selector control to run faster
• Includes active user count in user import log after import

Custom Forms

• Fixed issue whereby user-field-based notification recipients wouldn’t display in the notification recipient grid

Dashboards

• No longer gives an error when custom form fields have double quotes in the label

Custom Forms

• Fixed issue whereby previously approved authorisers removed from their authority groups could cause a problem disallowing progression of workflow

Non-Compliance

• Now clears defaulted committer details when committing party set to External

Custom Forms

• Fixed issue whereby conditional fields based on the numeric input type wouldn’t show when read-only
• Fixed issue whereby large text fields weren’t visible when printing
• Fixed issue whereby not all field values were being copied forward when amending a form

Custom Forms

• Now allows override of inherited (expenditure) authorities
• Now allows multiple stages of the same authority, each with their own configuration
• Added message warning users that the authority placement field was merely a placeholder, and that conditionality of actual authorities must be carried out in the template settings, authority tab
• Fixed issue where removing a stage from the workflow could break forms currently at that stage
• Fixed issue whereby authorities weren’t always updating correctly on complex conditionality changes in the form

Non Compliance

• Increased allowed framework group name length

Custom Forms

• Fixed bug that occasionally gave a “Value cannot be null” error when saving a form
• Fixed bug whereby non-included user select fields that disallowed submission and defaulted to the logged in user could force validation stopping the user from submitting
• Fixed incredibly rare bug that saw a file upload box appear when interacting with form elements
• Fixed advanced authority configuration, whereby occasionally authorities would not appear in the correct place, and selection of an authority would appear in the wrong field
• Fixed issue whereby inherited (master) authority name was being used instead of label in rendered form

Reports

• Can now report against inactive custom form templates (previously returned no data to report)

System

• Long text areas now adapt to the length of the text they contain (but still allow expansion and collapse)
• Merging users now honours the “Set alternate login” checkbox

System

• Various minor bug fixes and enhancements

Custom Forms

• Significant enhancements to template editor, permissions management, visibility and overall functionality, as follows
• Fields are now grouped by sections, each with their own configuration and permission
• “Break” field now deprecated (use sections instead)
•  Sections and Fields can be dragged and dropped into position
• Adding or copying fields inserts them below the field that you have clicked the button to add/copy
• Advanced editor mode that allows you to select section and sort order manually when editing fields
• Section permissions that allows display, editability and validation settings per user role per stage
• Now allows inline authority placement
• Now allows a distinct declaration per authority (and submitter)
• Increased length of authority name, authorised and not authorised labels
• Can now override all authority settings (such as workflow order and labels) per implementation within custom forms
• “Include in emails” setting moved to merge fields and deprecated
• Enhanced options for notifications
• Approval panel in custom forms modified for brevity and ease of use
• By default the expenditure grid no longer starts with a blank row
• No longer removes carriage returns in long text fields upon save
• Date-based notifications can now be sent on completed forms

Dashboard

• Entertainment data now available in dashboards
• Gifts & Benefits data now available in dashboards
• Designing dashboards now managed by system permission (System Settings –>Permissions/Workflow –> Dashboard Designers)

Tiles

• Fixed issue whereby tiles weren’t always staying in the order/location they were placed

Reporting

• Fixed issue whereby editing column names in custom report sometimes caused an error
• Fixed issue whereby the links to direct download of reports sometimes weren’t loading correctly

General

• Enhanced email template editing for all older modules
• Fixed issue whereby group drop downs sometimes were unable to be edited in system settings (rare Chrome-only issue)
• Can now merge Classification into how user names display in System Settings
• Additional security logging of when user records were updated, what was changed, and by whom
• Improved performance and handling of large user and org unit import files

• Fixed issue whereby complex custom forms sometimes resulted in an error upon submit
• Fixed issue whereby custom forms sometimes resulted in an error when copied and submitted in one step
• Fixed issue where blank email footers in the notifications module were not defaulting to the system footer
• Survey Analysis now keeps consistent colours for values across questions

• Fixed issue whereby settings for mandatory tax type and cost centre in custom forms expenditure were not being correctly applied
• Fixed issue whereby exporting custom reports with comma in the name  to Excel wasn’t setting the filename and extension correctly

Custom Forms

• Restricted custom application templates no longer appear as tiles on dashboard to users without access

Surveys

• Fixed bug whereby deleting a participant from a survey could erroneously reset managers for other participants
• Improved email handling disallowing rare use case where emails could be continually sent in error
• Added existing merge fields to survey email editor for easy selection

Search

• Optimised search functionality

Custom Forms

• Fixed issue whereby copying a custom application could sometimes cause an issue when submitted immediately

Search

• Fixed issue whereby searching occasionally gave an error